For clinics, dentists, gyms, yoga studios, physiotherapists, and wellness centres
40% of inquiries happen when your front desk is closed.
A parent searches for a physiotherapist at 9 PM. Your competitor responds instantly and books them. You respond Monday. They've already chosen someone else. We fix this: a complete intake system that captures after-hours inquiries and converts them into confirmed bookings.
The problem
A working parent notices their child has a toothache Thursday evening. They submit inquiries to 4 clinics. Clinic A auto-responds, checks insurance, and books Friday morning immediately. The others have "We'll call you back" forms. The parent is already booked elsewhere by the time your front desk arrives on Friday.
What we build
We deliver a complete booking system in 48 hours. Your branded website goes live. The system handles inquiries via web and WhatsApp 24/7, answers common questions, checks insurance/plans against your accepted list, and books directly into your scheduling software. Urgent cases get flagged for immediate callback.
Why this matters for Wellness & Fitness
40% of inquiries happen after hours when no one answers
Front desk spends 2+ hours daily answering repetitive questions
Insurance or plan verification happens after booking, causing no-shows
Urgent cases get lost among routine requests
What you get
Custom website with service and pricing information
24/7 response via web and WhatsApp
Insurance and plan verification before booking
Urgency triage: flags emergencies for immediate callback
Direct integration with scheduling and practice software
Pre-visit intake forms sent automatically after booking
Agentic AI Investment
From Pilot to Production
One-time build fee to launch, plus an optional monthly Care retainer that keeps your agent monitored, updated, and converting. Hypercare period included for team training & tuning.
✓ First discovery call is free. Care retainer is optional but recommended.
Hypercare ends with a full team handoff and runbook. Most clients continue on a monthly Care retainer so the agent stays monitored, updated, and converting — or you can self-manage with on-demand support quoted per engagement.
Ready to stop losing leads?
Book a free 30-minute strategy call. No pitch — just an honest look at what a system like this would change for your wellness & fitness business.